JobDescription

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Grade 34

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CLOSE DATE:

08/07/2020

SUMMARY

A City Administrator assists in the overalloperation of a municipality in conjunction with and/or in the absence of theMayor. The City Administrator supervises, plans, assigns and reviews the workof subordinate employees in a jurisdiction while exercising responsibility forareas including, but not limited to: representing the Mayor at various boardsand committees, signature authority regarding contracts for the city,performing investigations and acting on city complaints and grievances,attending city council meetings, coordinating legal activities on behalf of thecity, and developing a liaison relationship with civic and merchantassociations on matters concerning the city. The City Administrator performsunder the general direction of the Mayor and in accordance with State and locallaws, ordinances, policies and procedures with work being reviewed throughmeetings, reports, and performance appraisals for overall effectiveness.

TYPICAL JOB DUTIES:

o   Prepares, monitors, and administersdepartmental or organizational budget by reviewing spending trends, expenditurereports, analyzing financial data and ensuring expenditures are within annualbudgetary limits.

o   Supervises staff by assigning anddistributing work, directing staff in their job duties, monitoring progress ofwork, providing feedback and/or training.

o   Acts as an administrative, strategic, anddelegative authority in coordination with and for the Mayor in his/her absence.

o   Keeps Mayor and designated others fully andaccurately informed concerning work progress,including present and potential work problems and suggestions for new orimproved ways of addressing such problems.

o   Provides advice and recommendations to theMayor, City Council, and various boards of the city concerning matterspertinent to the city’s planning, development, and utilization.

MINIMUM QUALIFICATIONS:

The following Minimum Qualifications arerequired for this job. You must demonstrate possession of these qualificationsby providing a detailed description of your related experience in the workhistory section of your application. Please note that replicating or restatingthese minimum qualifications or the information from the Personnel Board’s jobdescription as your own work experience will result in your disqualification.Please describe your work experience in your own words to represent the workyou have performed that is related to the minimum qualifications for this job.

o   Valid Driver's License.

o   Experience supervising employees (e.g.,directing the work of multiple subordinates, making final selection andtermination decisions, training subordinates, conducting performanceappraisals).

o   Experience developing, monitoring, andmanaging a departmental budget.

o   Experience managing the administration ofcontracts (e.g., requesting and/or issuing purchase orders, complying withapplicable bid laws, contract development and negotiation).

o   Experience with public speaking fororganizational purposes (e.g., teaching, conferences, community meetings).

PREFERRED QUALIFICATIONS:

o   Bachelor's degree or higher in PublicAdministration or Business.

o   Experience working in a municipalgovernment environment.

COMPETENCIES: 

o   Adaptability & Flexibility.

o   Computer & Technology Operations.

o   Creativity & Innovation.

o   Customer Service.

o   Heavy Equipment & Vehicle Use.

o   Leadership & Management.

o   Learning & Memory.

o   Mathematical & Statistical Skills.

o   Oral Communication & Comprehension.

o   Planning & Organizing.

o   Problem Solving & Decision Making.

o   Professionalism & Integrity.

o   Researching & Referencing.

o   Reviewing, Inspecting & Auditing.

o   Self Management & Initiative.

o   Teamwork & Interpersonal.

o   Technical & Job-Specific Knowledge.

o   Training & Facilitation.

o   Written Communication & Comprehension.

CRITICAL TECHNICAL KNOWLEDGE:

o   Knowledge of administrative and clericalprocedures and systems such as word processing, managing files and records,designing forms, and other office procedures and terminology.

o   Knowledge of department policy andprocedures related to communicating with the news media and public informationdisclosure.

o   Knowledge of federal and state guidelinesregarding grant applications, implementation, and reporting.

o   Knowledge of law that governs theactivities of administrative agencies of government, including rulemaking,adjudication, or the enforcement of a specific regulatory agenda.

o   Knowledge of practices, methods, andtechniques associated with contract and vendor management including contractwriting, negotiation of terms and costs, and account reconciliation.

o   Knowledge of software systems (e.g., UNITY)used to control the operations of voting equipment.

WORK ENVIRONMENT: 
Work is conducted almost exclusively indoors in an office setting.  Workinvolves use of standard office equipment, such as computer, phone, copier,etc.

PHYSICAL DEMANDS:
Job is primarily sedentary involving sitting for long periods of time, but mayinvolve occasional walking or standing for brief periods.  May involveoccasional light lifting of items or objects weighing up to 25 lbs. 

DISCLAIMER: This job description is not meantto be an all-inclusive list of the job duties, responsibilities, or skills andabilities required to do the job and may be changed at the discretion of thePersonnel Board at any time.

SPECIAL ACCOMMODATIONS

Persons requiring special conditions toaccommodate a disability when completing the application should contact thePersonnel Board at 205-279-3500 before the announcement closing date. Qualifiedapplicants who believe they will need reasonable accommodation in theexamination process should complete and submit an Accommodation Request Form.You may obtain an Accommodation Request Form by contacting our ADA Ombudspersonat ADAO@pbjcal.org, or by accessing the "Request for Accommodation"form through the following website: http://www.pbjcal.org/

AN EQUAL OPPORTUNITY EMPLOYER

The Personnel Board of Jefferson County(Personnel Board) provides a public personnel system based on merit principles.The Personnel Board strives for the constant improvement of the public serviceby employing and developing the best qualified persons available. The PersonnelBoard provides equal employment opportunities (EEO) to all employees andapplicants for employment without regard to race, color, sex, creed, religion,political beliefs, national origin, age, disability, veteran status, sexualorientation, gender identity or expression, or genetics. This policy applies toall terms and conditions of employment, including recruiting, hiring,placement, promotion, termination, layoff, recall, transfer, leaves of absence,compensation and training. Employment decisions are made by the Merit Systemmunicipality or governmental agency in which the position exists. Each MeritSystem municipality, agency, or jurisdiction administers its own equalemployment opportunity programs in compliance with applicable state and/orfederal laws and regulations.